.ism code .ism
The ISM Code is an international standard for the safe management and operation of ships and for pollution prevention.
The ISM Code was adopted in 1993 and entered into force, on 1 July 1998.
It applies to All ships of 500 gross tonnage and above,
Chapters:
It has two parts:
Part A: Implementation
and Part B: Certification and Verification
Part A includes
- General
- Safety and Environmental Protection Policy
- Company Responsibility and authority
- Designated Persons
- Master’s responsibility and authority
- Resources and personnel
- Shipboard operations
- Emergency Preparedness
- Reports of analysis of non-conformities, accidents and hazardous occurrences
- Maintenance of the ship and equipment
- Documentation
- Company verification, review, and evaluation
Part B includes
13. Certification and Periodical verification
14. Interim certification
15. Verification
16. Forms of certificates
Part A:
1. General
Objectives
The objectives of the ISM Code are to:
- Ensure safety at sea;
- Prevent human injury or loss of life; and
- Avoid damage to the environment with focus on the marine environment and on property
- Provide safe practices in ship operation and working environment.
- Establish safeguards against all identified risks; and
- Continuously improve safety management skills of personnel ashore and onboard ships. These skills include the preparation for emergencies related to safety and environmental protection.
Application:
The requirements of this may be applied to all ships.
Requirements
The ISM Code requires every Company to develop, implement and maintain a safety management system (SMS) which includes these functional requirements:
- A safety and environmental protection policy;
- Instructions and procedures to ensure safe operation of ships, and protection of the environment, in compliance with relevant international and flag State legislation;
- Defined levels of authority and lines of communication between, and amongst, shore and shipboard personnel;
- Procedures for reporting accidents and non-conformities with the provisions of this Code;
- Procedures to prepare and respond to emergency situations; and
- Procedures for internal audits and management reviews
2. Safety and Environmental Protection Policy:
2.1 The Company should establish a safety and environmental-protection policy.
2.2 The Company should ensure that the policy is implemented and maintained at alllevels of the organization both, ship-based and shore-based.
3. COMPANY RESPONSIBILITIES AND AUTHORITY
3.1 If owner is not the manager of the ship but another company is, then the owner must report the full name and details of that company to the Administration.
3.2 The Company should define and document the responsibility, authority and interrelation of all personnel who work on ship or ashore and whose work might be affecting safety and pollution prevention.
3.3 The Company is responsible for ensuring that adequate resources and shore-based support are provided to their employees.
4. DESIGNATED PERSON(S)
To ensure the safe operation of each ship and to provide a link between the Company and those on board, every Company should designate a person ashore having direct access to the highest level of management.
5. MASTER’S RESPONSIBILITY AND AUTHORITY
5.1 The Company should clearly define and document the master’s responsibility to:
.1 implement the safety and environmental-protection policy of the Company;
.2 motivate the crew in the observation of that policy.
.3 issue appropriate orders and instructions in a clear and simple manner;
.4 verify that specified requirements are fulfilled; and
.5 periodically review the SMS and report its deficiencies to the shore-based management.
5.2 The Company should ensure that the SMS in use on board the ship contains statement about master’s overriding authority to make decisions with respect to safety and pollution prevention and to request the Company’s assistance
6. RESOURCES AND PERSONNEL
6.1 The Company should ensure that the master is:
.1 qualified for command.
.2 familiar with the Company’s SMS; and
.3 given the necessary support so that the master’s duties can be safely performed.
6.2 The Company should ensure that each ship is:
.1 manned with qualified, certificated and medically fit seafarers
.2 properly manned in order to maintain safe operation on board.
6.3 The Company should ensure new personnel are familiarized with their duties. Essential instructions should be provided prior to sailing.
6.4 The Company should ensure that all personnel have an adequate understanding of relevant rules and regulations.
6.5 The Company should provide the required training to all personnel.
6.6 The Company should ensure ship’s personnel receive relevant information in a working language or any other languages understood by them.
6.7 The Company should ensure that the ship’s personnel are able to communicate effectively to do their assigned duties properly.
7. SHIPBOARD OPERATIONS
The Company should provide plans and instructions, including checklists, for important shipboard operations concerning the safety of the personnel, equipment and environment protection.
8. EMERGENCY PREPAREDNESS
8.1 The Company should identify potential emergency shipboard situations and implement procedures for them.
8.2 The Company should conduct drills and exercises to prepare for emergency actions.
9. REPORTS AND ANALYSIS OF NON-CONFORMITIES, ACCIDENTS AND HAZARDOUS OCCURRENCES
9.1 The SMS should include procedures to report non- conformities, accidents and hazardous situations to the Company, Company should investigate and analyses such report to improve safety and pollution prevention.
9.2 The Company should implement procedures for corrective action, and measures to prevent such situation from happening again.
10. MAINTENANCE OF THE SHIP AND EQUIPMENT
10.1 The Company should establish procedures to ensure that the ship is maintained properly according to relevant international rules, regulations, and company policy.
10.2 To meet these requirements the Company should ensure that:
.1 inspections are held at appropriate intervals.
.2 any non-conformity is reported, with its possible cause, if known.
.3 appropriate corrective action is taken; and
.4 records of these activities are maintained.
10.3 The Company should identify dangerous equipment whose failure can cause very hazardous situations. The SMS should provide specific measures to promote the reliability of such equipment or systems. The regular testing should be done for stand-by arrangements and equipment that are not in continuous use.
11. DOCUMENTATION
11.1 The Company should control all documents and data which are relevant to the SMS.
11.2 The Company should ensure that:
.1 valid documents are available at all relevant locations.
.2 changes to documents are reviewed and approved by authorized personnel; and
.3 obsolete documents are removed.
11.3 The documents used to describe and implement the SMS are called the Safety Management Manual. Each ship should carry all documentation relevant to that ship.
12. COMPANY VERIFICATION, REVIEW AND EVALUATION
12.1 The Company should carry out internal audits on board and ashore at intervals not exceeding twelve months to verify all activities comply with the SMS. In exceptional circumstances, this interval may be exceeded by not more than three months.
12.2 The Company should verify all delegated ISM-related tasks are in conformity with the ISM code.
12.3 The Company should periodically evaluate the effectiveness of the SMS.
12.4 The audits and possible corrective actions should be carried out in accordance with documented procedures.
12.5 Personnel conducting audits should be independent of the areas being audited unless this is impractical due to the size and nature of the company.
– When auditing, it’s best if the personnel doing the audits are not directly involved in the specific areas they’re auditing. However, if the company is very small or has unique operations, it might be okay for the auditors to be connected to those areas.
12.6 The results of the audits and reviews should be shown to all personnel responsible for the area involved.
12.7 The management personnel should take corrective action on deficiencies found.
PART B –
CERTIFICATION AND VERIFICATION
13 CERTIFICATION AND PERIODICAL VERIFICATION
.ISM cert .ism certificate .ismc
The ISM Code is an international standard for the safe management and operation of ships and for pollution prevention.
The ISM Code was adopted in 1993 and entered into force, on 1 July 1998.
It applies to All ships of 500 gross tonnage and above,
13.1 The ship operator Company is issued with a Document of Compliance or with an Interim Document of Compliance
13.2 The Document of Compliance should be issued by the Administration. The Document of Compliance should not exceed five years. This document will act as evidence that the Company is capable of complying with ISM code.
13.3 The Document of Compliance is only valid for the ship types indicated in the document. Other ship types should only be added after verification of the Company’s capability to comply with ISM code.
13.4 The validity of a Document of Compliance should be verified annually by the Administration within three months before or after the anniversary date.
13.5 The Document of Compliance should be withdrawn by the Administration if the annual verification is not requested or if there is evidence of major non-conformities with this Code.
13.5.1 If the Document of Compliance is withdrawn then all associated Safety Management Certificates and/or Interim Safety Management Certificates should also be withdrawn
13.6 A copy of the Document of Compliance should be placed on board so that the master can produce it for verification by the Administration The copy of the document is not required to be authenticated or certified.
13.7 The Safety Management Certificate should be issued to every ship by the administration. Its validity should not exceed five years. The Safety Management Certificate should be issued after verifying that the Company and its shipboard management operate in accordance with the approved safety management system. Such a certificate should be accepted as evidence that the ship is complying with the ISM Code.
13.8 The validity of the Safety Management Certificate is subjected to one intermediate verification by the Administration. The period of validity of the Safety Management Certificate is five years, the intermediate survey should take place between the second and third anniversary date of the Safety Management Certificate.
13.9 The Safety Management Certificate should be withdrawn if the intermediate verification is not requested or if there is any evidence of major non-conformities with this Code.
13.10 When the renewal verification is completed within three months before the expiry date of the existing Document of Compliance or Safety Management Certificate, the new Document of Compliance or the new Safety Management Certificate should be valid from the date of completion of the renewal verification for a period not exceeding five years from the date of expiry of the existing Document of Compliance or the Safety Management Certificate.
13.11 When the renewal verification is completed more than three months before the expiry date of the existing Document of Compliance or Safety Management Certificate, the new Document of Compliance or the new Safety Management Certificate should be valid from the date of completion of the renewal verification for a period not exceeding five years from the date of completion of the renewal verification.
13.12 When the renewal verification is completed after the expiry date of the existing Safety Management Certificate, the new Safety Management Certificate should be valid from the date of completion of the renewal verification to a date not exceeding five years from the date of expiry of the existing Safety Management Certificate.
13.13 If a renewal verification has been completed and a new Safety Management Certificate cannot be issued or placed on board the ship before the expiry date of the existing certificate, the Administration may endorse the existing certificate, and such a certificate should be accepted as valid for a further period which should not exceed five months from the expiry date.
13.14 If a Safety Management Certificate expires when the ship is not in a convenient port the Administration may extend the period of validity of the Safety Management Certificate. This extension should be granted only to complete its voyage to the port in which it is to be verified. Safety Management Certificate should not be extended longer than three months, The ship which has an extended certificate, after arrival in the convenient port must verify and renew the certificate. Without having a new Safety Management Certificate the ship must not leave that port.
When the renewal verification is completed, the new Safety Management Certificate should be valid to a date not exceeding five years from the expiry date of the existing Safety Management Certificate before the extension was granted.
14 INTERIM CERTIFICATION
14.1 An Interim Document of Compliance may be issued to facilitate initial implementation of this Code when:
.1 a Company is newly established; or
.2 new ship types are to be added to an existing Document of Compliance,
After verifying that,
→the Company has a safety management system that meets the ISM code, and the Company shows that it has plans to implement a safety management system meeting the full requirements of ISM Code within the period of validity of the Interim Document of Compliance.
Such an Interim Document of Compliance should be issued for a period not exceeding 12 months by the Administration.
A copy of the Interim Document of Compliance should be placed on board so that the master of the ship, may produce it for verification by the Administration. The copy of the document is not required to be authenticated or certified.
14.2 An Interim Safety Management Certificate may be issued:
.1 to new ships on delivery;
.2 when a Company takes on responsibility for the operation of a ship which is new to the Company; or
.3 when a ship changes flag.
Such an Interim Safety Management Certificate should be issued for a period not exceeding 6 months by the Administration.
14.3 An Administration may, in special cases, extend the validity of an Interim Safety Management Certificate for another 6 months from the date of expiry.
14.4 An Interim Safety Management Certificate may be issued after verification that:
.1the Document of Compliance, or the Interim Document of Compliance, is relevant to the ship concerned;
.2 the safety management system provided by the Company for the ship contains key elements of ISM Code and has been audited for issuance of the Document of Compliance or Interim Document of Compliance.
.3 the Company has planned the internal audit of the ship within three months;
.4 the master and officers are familiar with the safety management system and its implementation.
.5 instructions, which have been identified as being essential, are provided prior to sailing; and
.6 relevant information on the safety management system has been given in a working language or languages understood by the ship’s personnel.
15 VERIFICATIONS
15.1 All verifications required by the provisions of this Code should be carried out in accordance with procedures acceptable to the Administration, according to the guidelines by the IMO.
16 FORMS OF CERTIFICATES
16.1 The Document of Compliance, the Safety Management Certificate, the Interim Document of Compliance and the Interim Safety Management Certificate should be drawn up in a form corresponding to the models given in the appendix to this Code. If the language used is neither English nor French, the text should include a translation into one of these languages.
16.2 The ship types indicated on the Document of Compliance and the Interim Document of Compliance may be endorsed if it has any limitations in the operations of the ships described in the safety managing system.
ISM latest addition
.cyber risk .ism latest
Starting from 1 January 2021, shipowners and managers are required to officially address cyber security as a risk in their safety management systems.
The addition to ISM Code, requires ship owners and managers to assess cyber risk and implement relevant measures across all functions of their safety management system, until the first Document of Compliance expires after 1 January 2021.
For example, for Singapore-registered ships, MPA will require cyber risks to be appropriately addressed in a company’s SMS no later than the first annual verification of the company’s Document of Compliance after January 1, 2021.
To consider cyber risks as being appropriately addressed in SMS, the company is required to demonstrate that it has appropriately incorporated the five functional elements to address maritime cyber risks. Five functional elements of cyber risk management are: Identify, Protect, Detect, Respond, Recover
- Identify: Define personnel roles and responsibilities for cyber risk management and identify the systems, assets, data and capabilities whose disruption may pose risks to ship operations;
- Protect: Implement risk control processes and measures, and contingency planning to protect against a cyber-event and ensure continuity of shipping operations;
- Detect: Develop and implement activities necessary to detect a cyber event in a timely manner;
- Respond: Develop and implement activities and plans to provide resilience. And to restore systems necessary for shipping operations or services impaired due to a cyber-event; and
- Recover: Identify measures to back-up and restore cyber systems necessary for shipping operations which has impacted by a cyber-event.